All attendees at SEJ and SEJ-sponsored in-person events must be fully vaccinated against COVID-19 or, if they are unable to be vaccinated for medical or religious reasons, produce a negative PCR test taken within 72 hours of the event. Masks will be mandatory, unless outdoors or while actively eating/drinking. Panelists can choose to remove their masks while actively speaking.
These requirements are subject to change based on public health requirements at the time and place of event. This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Prevention and local health authorities, as applicable.
For purposes of SEJ in-person events, an individual is fully vaccinated, as described currently by the Centers for Disease Control and Prevention (CDC) or the World Health Organization (WHO):
For vaccinations obtained outside the United States: Interchanging the COVID-19 vaccinations listed above is acceptable for establishing status.
We strongly encourage attendees to be up to date, according to CDC guidelines and your doctor’s advice.
SEJ requires that each attendee provide valid proof of vaccination BEFORE on-site check-in. Those details will be emailed to you in advance of the conference.
SEJ is not and will not be responsible for any expenses, damages or losses resulting from the enforcement of these COVID-19 protocols. At this time, SEJ has no plans for rapid testing on site.
SEJ will continue to monitor the COVID-19 situation and reserves the right to amend our COVID-19 Protocols in any way and at any time and will announce more details as they develop.
Any attendee who fails to abide by SEJ’s COVID-19 protocols will not have their fee refunded.
If you receive a positive COVID-19 test within 10 days of the conference, you should not attend #SEJ2022 and a full refund will be provided. Please contact us at firstname.lastname@example.org.
Questions about this policy? Contact email@example.com.
Per SEJ’s mandate to require vaccination or proof of negative COVID-19 test to attend #SEJ2022, you will be required to upload your vaccination card or proof of negative test through a secure upload process via 42Chat’s HealthShield. We will also be conducting daily health screening checks via 42Chat.
SEJ is taking into account the wellbeing, safety and comfort of our attendees while planning #SEJ2022. We are maximizing the space we have at the Royal Sonesta Houston to provide ample room to spread out and provide social distancing alternatives.
Sonesta is the first hotel company to be Sharecare Health Security VERIFIED with Forbes Travel Guide — an important industry designation to receive — across its managed hotel portfolio, demonstrating Sonesta’s commitment to the health and safety of its guests and team members. Sharecare’s comprehensive verification process helps ensure that guests and travel planners can book with confidence knowing the appropriate health safety protocols and procedures are in place at Sonesta hotels. Each of the 250+ hotel’s health and safety protocols and procedures has been verified using Sharecare’s health security platform to confirm a comprehensive set of public health standards are met or exceeded including Sonesta’s own successful Stay Safe with Sonesta health and cleanliness program. Read more.
SEJ’s tour bus company, ECHO AFC Transportation, takes extensive measures to keep you safe. Learn more about their procedures to exceed CDC guidelines here (PDF).